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5 Questions to Ask Yourself Before Planning a Food Truck Wedding

by 1potato2llc@gmail.com 17. August 2018 08:32
Does planning your wedding have your head spinning? Does a food truck wedding grab your attention, but you're not sure where to start? Planning your wedding can be overwhelming, but food doesn't have to be. Here are 5 questions to ask yourself (and your spouse to be!) to determine if a food truck wedding is right for you.


#1 Does your venue allow outside catering?

If you are considering using food trucks for your event, the first question to ask is if your selected venue allows food from outside caterers. Sometimes this practice is encouraged, or you may be asked to pay a small fee, or worst case- this may be prohibited altogether. It's best to ask the management team of your venue about their policy before you commit to a location. The next item to consider if a food truck is allowed, is where you would like them to park. See your event coordinator for their recommendation so the food will be accessible, but not interfere with your event layout.


#2 How do you envision your guests being served their meals?

Buffet style, ordering from the truck, boxes set out for guests to grab and go, butler passed hors d'oeuvres - food trucks can serve in a multitude of styles! When weighing these options also consider how fast you would like your guests to be served. Depending on the size of your wedding, you may opt to have guests serve themselves at a buffet, or utilize wait staff to expedite service. Some brides want to treat their guests to a more genuine food truck experience by having them order directly from the truck itself. For this particular style, advance planning is recommended to help serve guests as quickly as possible. 

 

#3 What is the best way to utilize a food truck at your wedding?

Food trucks can provide a variety of services ranging from simple appetizers to entree service at your rehearsal dinner or reception. If you are looking for an alternative to cake, dessert-focused food trucks can create a dessert buffet or personalized arrangement for your special day. Looking for a little more variety than a traditional wedding cake? Consider a sundae bar or cupcakes for guests to choose from! At Tampa Bay Food Trucks we offer not only food trucks for hire, but also comprehensive event planning services. Don't forget to ask us about bar and drink services, table and chair rental, catering management, or our DJ and portable dance floor. We can help you create the perfect event almost anywhere, and food trucks can be utilized for just about any event leading up to, during and after your big day as well - the stag, bachelorette and engagement parties, bridal showers, post-wedding brunch or even a late night reception snack. A food truck can even provide favors for guests as they exit your reception.

 

#4 What type of cuisine would you like to serve?

The street food scene in Tampa Bay are pretty unparalleled, meaning you have a long list of food trucks to choose from! Take some time to think about what cuisine reflects you as a couple, and that would be enjoyed by all of your guests. Are you looking for something culturally authentic? Or food with mass appeal? Some popular options include (but of course are not limited to) Asian fusion, Cuban, Filipino, Fish and Chips, Gluten-Free Options, gourmet comfort food, Greek, Hawaiian, Indian, Italian, Kid-Friendly Items, Korean Fusion, Latin, Macaroni and Cheese, Mediterranean, Mexican, Middle Eastern, Pizza, Seafood, Southern-Inspired Dishes, Spanish, Brazilian steak, Vegan/Vegetarian Accommodating Options, Waffles, and Wings. If you think that's a mouthful, that’s just the entrees. Round out your meal with something sweet such as Brownies, Cakes and Cupcakes, Cheesecakes, Coffee, Cookies, various Deep-Fried Desserts, Gelato, Gluten-Free Desserts, Milkshakes, Mini Donuts, Pies, Soft Serve Ice Cream, and Sorbet or a Sundae Bar! Have fun dreaming up a custom menu that best fits your day, and we will help pair you with a truck and chef who are best equipped to bring your ideas to life.

 

#5 What do your guest list and budget look like?
You may be thinking a food truck is cheaper than a traditional caterer. It can be, but that isn’t always the case. When comparing vendors be mindful of the total cost of service. Some catering companies will tack on extra fees at the end, not to mention mandatory gratuity. Our pricing is all inclusive, and the cost of hiring a food truck takes into account how many hours of service will be needed, as well as the number of guests and items being served. Details such as food and labor costs, mileage to the location, and more can also influence the cost of your catering. To get the most accurate quote, have a rough head count in place and be open to discussion with us. If a quote comes in higher than anticipated, we can help pinpoint if it's the number of guests, or selected menu items, or another factor that is driving the total cost, and help you determine if it's something that can be adjusted.

 

Looking to take the next step in your planning process? Check out our Wedding Catering page or call our wedding specialist Kim Sanders at 813-390-5671. You can also leave your information here to discuss how we can help plan your special day, and make it one your guests will rave about for years to come.



5 Things Every Foodie Bride Should Know on Their Wedding Day

by 1potato2llc@gmail.com 12. February 2018 06:41

Sunken Gardens Food Truck Wedding

If you're anything like us, the first thought that comes to mind when attending a wedding is probably "when and what are we eating?!" Food is a huge part of wedding celebrations, setting the tone for the whole event. Great food can catapult you squarely into the "Best Wedding Ever" category, whereas lackluster eats can leave guests feeling unimpressed, disgusted and worst of all, hangry. We polled our team of foodies for what they wish they had known on their wedding days about our favorite part of the celebration - the food!

1) Your Guests Will Be HUNGRY...

The reward every wedding guest is looking forward to after sitting through a ceremony is the delicious meal afterward. Let's be honest, as happy as everyone is for you about your nuptials, yummy food is something they get to experience personally. Treating your guests to passed hors d’oeuvres post ceremony is a gesture everyone will appreciate, and helps make the transition from ceremony to celebration. It's not ideal to expect guests to wait for the ceremony, cocktail hour, and speeches to conclude, before finally enjoying a dinner served after 9:00pm.

You can also score a few bonus points by allowing guests to choose their entree on the spot (a food truck catering perk!), rather than a month in advance. Because the only thing worse than being hangry, is being hangry with a side of order envy once your entree arrives.

2) ...And So Will You. But You May Not Have Time to Eat! 

While your wedding day is one of the best days of your life, it can also be pretty hectic. You'll be swarmed with well-wishers at your reception, eager to compliment you on your new marriage, your rings, the ceremony, your dress, the venue, inquire about your honeymoon plans, reminisce about their own wedding...you get it. It's hard enough to answer all these questions between bites of food and thanking your guests for coming. Then there are the challenges of trying to eat without getting food stuck in your teeth, dropping anything on your dress, and trying to stay contained within any expertly fit shapewear!

We recommend eating a little snack as you get ready, and requesting a to-go box of your entrees in advance. You can find time to eat before you officially enter your reception or at the end of the evening. Also asking someone to stash to go boxes of cake in your getaway car is a MUST - you’ll thank us when you’re enjoying a nice little honeymoon suite snack!

3) Fancy Food isn’t Always the Best Food

Your wedding is a special day you want to cherish forever, so when the time comes to make decisions it's natural to want the very best of everything. That perfect venue calls for an equally perfect dress. Your wedding party needs to look as beautiful as you do, which means stunning gowns for the ladies you love most. Then there’s your handsome groom and his groomsmen channeling Justin Timberlake’s “Suit and Tie” song with impeccable threads. Since the ante has been upped for every other wedding detail, you also need the fanciest reception food to blow away your guests, right?

The truth is, if your budget is on the tighter side, a luxurious menu can send you far beyond what you originally planned for. You don't want to disappoint… but does anyone even like snails or foie gras? We’ll let you in on a little secret: your wedding guests will be most impressed by great food that means something to you. We're huge fans of incorporating ingredients or dishes that carry special meaning for the two of you. Food truck catering easily allows for customizations like naming your food "first date pizza" to commemorate cute moments of your relationship, or the incorporation of ingredients from both families heritages. These are thoughtful ways to keep costs down, while making your event unique and personal.

Be guided by the food and flavors you love, and don’t feel pressured to select the priciest options because you feel like this is your "one chance" to host a fancy party. Our team of planners is here for you!

4) You Won’t Have Time to Micromanage Service or Staff

After months or even years of planning, it can be really hard to stomach the idea of handing responsibilities over to someone else. One of our recently married brides admitted, "I was kind of a control freak, I wanted to be involved in and handle everything. Then suddenly on the day of, I just didn't care about handling any of the problems that popped up. It didn't matter if the reception room blinds were closed, or how my relatives who drank too much were going to get home, or that my maid of honor suddenly decided she needed an alternate dessert because she wasn't eating gluten that week. I just wanted to enjoy myself. Thankfully our venue came with a coordinator, so she and her staff took over and handled everything to perfection."

We're all in agreement: save your sanity, and delegate! An on-site event coordinator can ensure trash cans are being emptied regularly, attend to any staff issues or guests who have unforeseen needs, and handle emergencies without tearing you or your family away from the festivities. Be sure to ask us if you’re interested in hiring an event coordinator, odds are they'll smooth any issues over before you even know there is a problem. So. Worth. It.

5) When It’s All Over, You’ll Be Hungry Again.

"When my husband and I got back to the hotel after our reception we immediately ordered a pizza. Which is funny when you think about how much money we had just spent on food," - we hear this all too often.

Your wedding appetizers and entrees may be wonderful and plentiful, but drinking and dancing throughout the night will keep your appetite at an all time high. We recommend a substantially stocked dessert table of doughnuts and cupcakes that guests can nibble on towards the end of the evening. Alternately, rolling in a food truck serving late-night snacks like mini pizzas or tacos is fun and unique addition to your event that will help fuel your guests into the wee hours of your celebration.

Interested in learning more about catering by Tampa Bay Food Trucks? Click here to chat with one of our planners.


Wedding catering and expectations with food trucks - practical setup for weddings.

by Alan@tbftr.com 14. July 2016 09:56

We all know that when it comes to wedding catering, great food will make or break your big day. We’ve already established that food trucks offer customizable catering almost anywhere,  which can make them the perfect choice for your wedding festivities. Whether you need your rehearsal dinner, cocktail hour or reception catered, a late night snack of tacos or donuts, brunch the following morning, or all of the above, Tampa Bay Food Truck Rally can make it happen!

Today, we’d like to talk a little more Wedding Cateringabout the logistics of incorporating a food truck (or trucks) into your Wedding. First off, the sooner you contact us with your date and cuisine requests, the better chance we will have of securing your first choice truck(s) and can begin the process of building and finalizing your menu. At least six months notice is ideal so we can secure your truck and get your program built while we button up the fun stuff like the deposit and contract.


Second, we’ll figure out where the trucks will be parked and when. In the simplest scenario, on the day of your wedding the trucks will arrive a reasonable amount of time before service start. For example, catering your reception cocktail hour and dinner changes arrival and prep times. Not to mention the style of food you have selected heavily impacts how much time will be needed to setup. So in a utopian world your dinner is at 7:00pm, the trucks will be on site to set up no later than say 5:30pm. However, the food truck catering arrival is subject to adjustment depending on your event’s location and itinerary.  For example, if your ceremony is outdoors at 5:00pm, with a cocktail hour nearby, and your reception in the same location (all outdoors) we will schedule the trucks to arrive prior to 5:00pm, even if they are not serving until 7:00pm, so as not to disrupt your ceremony and subsequent events.

The setup time and arrival  is also dictated by the type of service you have selected. If the trucks are serving out of their windows, their setup time is less than if they are arranging a buffet service (indoors or out) for your guests. No matter the style of service and activities you have planned, we work to ensure the trucks will arrive with enough time and be ready to serve in a way that best complements your wedding and guests.

Stop back and check out our next post for "Onsite Kitchen for Fresh Dishes"

Be sure to contact us today to discuss your options!